A co-founder asked me what tools do we use and so I decided to create this blog post. We have used most of these tools for over a year. Our requirements are:

  • Browser / Web based

  • Easy to use

  • Integration with other services

  • Affordable cost or free

Accounting & HR

App or Service

Name

URL

Price month per user

Expenses

Expensify

https://www.expensify.com/

$5

Payroll

Gusto (was ZenPayRoll)

https://gusto.com/ 

$29 + $6 per users

HR, Benefits, PTO & Stock Options

Zenefits

http://www.zenefits.com 

Free + $6 per user for stock options

Cloud accounting software

Xero

https://www.xero.com/us/ 

$6

Accounts Payable

Bill.com

http://www.bill.com/home/ 

$19

Gusto and Zenefits are each doing each other's service. I would pick one vendor going forward.

Collaboration and documents

App or Service

Name

URL

Price month per user

Email

Google Apps for Work

https://www.google.com/work/apps/business/ 

$5*

ToDo / Tasks / CRM

Asana

https://asana.com/ 

Free <16 users

Shared Docs

Google Drive

https://drive.google.com/ 

$5*

Calendar

Google Apps for Work

https://www.google.com/work/apps/business/ 

$5*

Backup

Google Drive

https://drive.google.com/ 

$5*

Source Control

Bitbucket

https://bitbucket.org 

Free <6 users

Bug Tracking

Bitbucket

https://bitbucket.org 

Free <6 users

Project management

Jira

https://www.atlassian.com 

$10 <11 users

Office Docs*

Google Docs

https://www.google.com/work/apps/business/ 

$5*

Instant Message (IM)

Google Hangout

https://www.google.com/work/apps/business/ 

$5*

Video Conference

Google Hangout

https://www.google.com/work/apps/business/ 

$5*

Audio Conference

Uber Conference

https://www.uberconference.com/ 

Free

* = Google price is $5 for all services per user per month.

Marketing

App or Service

Name

URL

Price month per user

Customer Support

Zendesk

https://www.zendesk.com 

$5

Website Design & Host

Squarespace

http://www.squarespace.com/ 

$8 - $18

Website leads

SumoMe

https://sumome.com/ 

Free

Logo Design

99 Designs

http://99designs.com/ 

$299 design

Email newsletters

Mail Chimp

http://mailchimp.com/ 

Free

Easy calendar scheduling

Calendly

https://calendly.com 

Free

If you have any other suggestions please let us know in the comments below. If you would like to know about about what professional service providers we use then also leave a comment.

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